Welcome to the Finance and Payroll Office Website!

Phone: 507.545.2924    Fax 507.545.2349 

PAYROLL:  Renee Stanchfield – Extension 402   email: reneestanchfield@deschools.org

Jackie Paradis – Extension 403   email: jackieparadis@deschools.org

 ACCOUNTS PAYABLE:  Chelsie Dinges – Extension 407  email: chelsiedinges@deschools.org

SMART eR Login  – Access your payroll information, make Purchase Order requests and request vacation/leave time

               SMART eR Employee Guide – written instructions for using SMART eR (pdf format)

Payroll Dates for 2024-2025 – Deadlines for timecards and claim forms.

Payroll Dates for 2025-2026 – Deadlines for timecards and claim forms.

W-4 Forms: use these to change the taxes deducted from your payroll check.
          2025 Federal W-4 Form
         2025 State of MN W-4 Form               

Activity Funds > Please pick up in the forms area of your school (pink sheet)
                    attachment in an email – Basic instructions if you need them

Cash Count Form
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

Employee Withholding Allowance_Exemption Certificate Dir Deposit FILLABLE – District Funds Check Request –  Change which accounts your paycheck is deposited in.

District Combined Claim and Claim Verification (also used for Hourly Employees)
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

Employee Status Form
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

Staff Leave Request
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

Graduate Credits for Application to Lanes – There are two parts to this process!
          Part 1: Pre-Approval Form – complete and submit BEFORE your class(es) begin(s)
               Fillable PDF: Download PDF, then fill out, save it and send as an attachment in an email
               Basic instructions if you need them

          Part 2: Course Completion Form – complete and submit after you have finished the class(es)
               Fillable PDF: Download PDF, then fill out, save it and send as an attachment in an email
               Basic instructions if you need them

Reimbursement Request Form (for Dover-Eyota Schools related purchases) – please get approval in advance
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

IMPORTANT WEB SITE LINKS

Public Employees Retirement Association (PERA) of Minnesota

WEX Health (formerly was FURTHER, and before that Select Account or MII Life) (FSA/HSA/VEBA)
          (benefitslogin.wexhealth.com)
          Sign in to access Products, Resources, Account Balance and to submit reimbursement claim forms

Teachers Retirement Association (TRA) of MN Home Page

Teaching License Information from the MDE website (https://mn.gov/pelsb/)