Welcome to the Finance and Payroll Office Website!

Phone: 507.545.2924    Fax 507.545.2349 (Please use Elementary Fax during construction April-August 2024 507-545-2841)

PAYROLL:  Renee Stanchfield – Extension 402   email: reneestanchfield@deschools.org
Jackie Paradis – Extension 403   email: jackieparadis@deschools.org

 ACCOUNTS PAYABLE:  Chelsie Dinges – Extension 407  email: chelsiedinges@deschools.org

SMART eR Login  – Access your payroll information, make Purchase Order requests and request vacation/leave time
          Smart-eR Online Purchase Order Request

Video instructions for using SMART eR (YouTube video)

               SMART eR Employee Guide – written instructions for using SMART eR (pdf format)

Payroll Dates for 2023-2024 – Deadlines for timecards and claim forms.

W-4 Forms: use these to change the taxes deducted from your payroll check.
          2024 Federal W-4 Form
               newest as of 4/18/2022 – will need to print and fill out by hand because SSNs should not be emailed
          2024 State of MN W-4 Form
               newest as of 4/18/2022 – will need to print and fill out by hand because SSNs should not be emailed

Activity Funds
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

Cash Count Form
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

SMARTeREmployeeGuide Revised PAYROLL DATES FOR 2022-2023 (1) 2022 Form W-4 W-4MN, Minnesota Employee Withholding Allowance_Exemption Certificate Dir Deposit FILLABLE – District Funds Check Request –  Change which accounts your paycheck is deposited in.

District Combined Claim and Claim Verification (also used for Hourly Employees)
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

Employee Status Form
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

Staff Leave Request
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

Graduate Credits for Application to Lanes – There are two parts to this process!
          Part 1: Pre-Approval Form – complete and submit BEFORE your class(es) begin(s)
               Fillable PDF: Download PDF, then fill out, save it and send as an attachment in an email
               Basic instructions if you need them

          Part 2: Course Completion Form – complete and submit after you have finished the class(es)
               Fillable PDF: Download PDF, then fill out, save it and send as an attachment in an email
               Basic instructions if you need them

Reimbursement Request Form (for Dover-Eyota Schools related purchases) – please get approval in advance
          This is a Fillable PDF form: Download PDF, open on your computer, then fill out, save it and send as an
          attachment in an email – Basic instructions if you need them

Reimbursement Claim Forms for FSA/HSA/VEBA) – see FURTHER link below

IMPORTANT WEB SITE LINKS

Public Employees Retirement Association (PERA) of Minnesota

WEX Health (formerly was FURTHER, and before that Select Account or MII Life) (FSA/HSA/VEBA)
          (benefitslogin.wexhealth.com)
          Sign in to access Products, Resources, Account Balance and to submit reimbursement claim forms

Teachers Retirement Association (TRA) of MN Home Page

Teaching License Information from the MDE website (https://mn.gov/pelsb/)