SCHOOL BOARD MEETING DATES
Meetings are held on Mondays in the DEHS Media Center at 6:00 PM unless otherwise indicated.
Agenda items must be submitted to the Superintendent's Office the Monday before the Board meeting.
December 14, 2020 (6:30 PM with tax mtg. at 6:00 PM)  
January 11, 2021 (to include an organizational mtg 1/2 hour prior)
 
SPECIAL BOARD MEETING
3:00 PM  via Microsoft Teams (link to join meeting)
on
November 13, 2020
Click here to view the posted agendas on BoardBook.

NEXT REGULAR SCHOOL BOARD MEETING 
Monday, December 14, 2020
DEHS Media Center @ 6:30 PM (
tax mtg. at 6:00 PM)
The Agenda will be posted Thursday, December 10, 2020.
Click here to view the posted agendas on the new Premier BoardBook

SCHOOL BOARD MINI-RETREATS
6:00 PM  in DEHS Media Center on
November 23, 2020, February 22, 2021, May 24, 2021
Click here to view the posted agendas on BoardBook.
 
CONDENSED  MEETING MINUTES -- Condensed, unapproved meeting minutes are listed here.  They are subject to corrections and final approval of the School Board.  Underlined words will take you to the associated documents.   After viewing the document, use the back button (rather than the X button) and you will return to the condensed minutes.  Once approved, the full set of meeting minutes can be accessed by choosing the button on the left. 

Condensed Regular School Board Meeting Minutes

November 9, 2020

(These are condensed and draft meeting minutes. A complete set is available in the District Office, located in the high school.)

Chair Ron Pagel called the regular meeting of the Dover-Eyota Board of Education, District #533, to order at 6:03 PM in the Dover-Eyota High School Media Center and virtually via Microsoft Teams. Other Board members present: Don Andring, Julie Austinson, Heather Duellman, James Johnson, Linda Nelson, and Superintendent Mike Carolan. Absent: Jessica McFarlan.

 

The Board acted on the following items:

  1. Approved the agenda; (Andring, Johnson, unanimous)
  2. Approved the October 12 Regular Meeting Minutes; (Andring, Johnson, unanimous)
  3. Approved the Regular District Bills totaling $230,436.88 and the Special District Bills totaling $383,689.94; (Johnson, Andring, unanimous)
  4. Approved the Treasurer’s Report with liquid assets totaling $5,336,227.38 and October electronic transfers; (Johnson, Austinson, unanimous)
  5. Recognitions –
    1. Activities Director John Ostrowski recognized both the Boys and Girls Soccer teams who ended up in the section championship games and who both came in as runner up. The Boys Soccer season was 14-0. The Boys’ Soccer also won the conference for the first time this year. Congratulations to Mr. Pittenger and Mr. Hak and the Boys and Girls Soccer coaching staff in a great season.
    2. Superintendent Carolan recognized the Administrative Team for making some tough decisions, along with Teaching and Learning Director Nick Truxal and Teaching and Learning Specialist Heather Lyke for the amazing job they have been doing working with teachers. He recognized Teaching and Learning Specialist Heather Lyke for the great job she has done building support systems for the teachers and staff. He also recognized Chris Eck and Todd Rowekamp for their amazing job with the contact tracing that needs to be done, as well as Food & Nutrition Director Carrie Frank and her staff, who really come through when the district shifted to distance learning. They figured out the means on providing food for our families, especially during the elementary food service quarantine. The high school food service staff rallied and went over help cover the elementary.
    3. Elementary Principal Dr. Jeanne Svobodny concurred with Superintendent Carolan’s recognitions, saying a lot of people have been working cooperatively for the good of the whole. For example, the high school food service personnel coming over to the elementary to help, paras switching duties, high school custodians coming to elementary school, and Transportation Director Dustin Pagel making transportation adjustments. She shared that the "Word-of-the-Week" at the elementary school this week was “flexibility”, and that many people were demonstrating flexibility right now.
    4. Teaching & Learning Director Nick Truxal recognized the teaching staff stating that during all of these changes. They are taking the opportunity to do something new and or better sometimes at the cost of their family time or their own sanity. He has been impressed with their flexibility and tenacity.
    5. Chair Pagel recognized Superintendent Carolan noting that even during these very stressful and busy times, he is able to not only keep things inline and on track, but he applied to do a presentation at the MSBA conference and was chosen. Superintendent Carolan, Teaching & Learning Director Nick Truxal, Teaching and Learning Specialist Heather Lyke and himself will be presenting at the conference. The title of their presentation is, Minimizing staff burn out while focusing on mental health wellbeing.
    6. Member Jonson recognized Activities Director John Ostrowski for his efforts during this difficult time. Thanking him for representing this region.
  6. Reports –
    1. Presentation of the 2019-2020 Draft Audit
    2. COVID-19 Updates: Supt Carolan shared the following – There has been an increase in cases that are being monitored. The county continues say the numbers are going up in our region, which will likely lead to more schools considering distance learning. Member Johnson asked to discuss the timeline with the 4th and 5th grade and the reevaluation plan. This was discussed and parents and community will know as soon as possible (hopefully the week of Thanksgiving) if they will be returning to school or continuing with distance learning. Superintendent Carolan shared that the community and parents still need share what is happening in the communities and homes. Please continue to report any COVID-19 cases.
  7. Old Business – None
  8. New Business
    1. Consent – 
      1. Accept Resignations: SHARI FISHER as Cooks Helper
      2. Accept Hires: JULIA HARRINGTON as Long-term Distance Learning 2nd Grade Substitute, KALYN KELLY as Long-term Music Instructor Substitute, REBECCA GRAHAM as Long-term part-time Physical Education Substitute Instructor
      3. Donations: None (Johnson, Andring, unanimous)
  9. Accept Extended Leave Request
    1. KATHY MONSON, Music Instructor. (Andring, Johnson, unanimous)

The meeting was adjourned at 7:43 PM.  (Andring, Johnson, unanimous)

Julie Austinson, Clerk

Td


Condensed Regular School Board Meeting Minutes

October 12, 2020

(These are condensed and draft meeting minutes. A complete set is available in the District Office, located in the high school.)

Chair Ron Pagel called the regular meeting of the Dover-Eyota Board of Education, District #533, to order at 6:01 PM in the Dover-Eyota High School Media Center. Other Board members present: Don Andring, Julie Austinson, Heather Duellman, James Johnson, Linda Nelson, and Superintendent Mike Carolan. Absent: Jessica McFarlan.

 

The Board acted on the following items:

  1. Approved the agenda; (Johnson, Austinson, unanimous)
  2. Approved the September 14 Regular Meeting Minutes; (Johnson, Austinson, unanimous)
  3. Approved the Regular District Bills totaling $116,043.43 and the Special District Bills totaling $143,047.29; (Johnson, Austinson, unanimous)
  4. Approved the Treasurer’s Report with liquid assets totaling $5,426,399.74 and August electronic transfers; (Johnson, Austinson, unanimous)
  5. Recognitions – Superintendent Carolan shared an email addressed to the Food & Nutrition Department, commending them on a wonderful job.
  6. Reports –
    1. COVID-19 Updates: Supt Carolan shared the following – He shared the new COVID-19 Dashboard and relayed that the COVID-19 Advisory Committee meets every other week, but will adjust their meeting schedule as needed.
    2. First Reading of the 2021-2022 and the 2022-2023 Academic Calendars – Supt. Carolan shared the different calendar drafts. The different start dates were discussed and it was decided that Supt. Carolan would move forward with the Flexible Learning Year proposal for the state approval. This will involve community involvement, so he will plan to have the 2021-2022 Academic Calendar ready for the final reading at the December Board Meeting.
  7. Old Business – None
  8. New Business

Approve the request for permanent transfers from District Funds

a. A motion was made by Member Andring, seconded by Member Johnson, and carried unanimously to accept the following permanent transfers from District funds: Restricted/Reserved for Community Education (Fund 04) - $10,464.06; Restricted/Reserved for School Readiness (Fund 04) - $22,405.75; Restricted Fund Balance (Pre-School Screening) (Fund 04) - $3,207.03; Total Permanent Transfers from Other Funds (Fund 01) - $36,076.84.

b. Adopt Policy 950 Political Campaigns and Activities. A motion was made by Member Austinson, seconded by Member Nelson, and carried unanimously to adopt Policy 950-Political Campaigns and Activities.

    1. Consent – 
      1. Accept Resignations: None
      2. Accept Hires: LYNN WEINSCHENK as Long-term Substitute in Social Studies, ANDREA BERG as School Age Child Care Program Aide, CHESSA JONES as Instructional Assistant, GREG CARLSON as Custodian, BETHANY DODD as Media Center Assistant
      3. Donations: MARY KAY & THOMAS BADKER $100 to the Angel Account; ZOETIS $90 to Dover-Eyota FFA (Nelson, Austinson, unanimous)

 

The meeting was adjourned at 7:36 PM.  (Austinson, Duellman, unanimous)

Julie Austinson, Clerk

Td