SCHOOL BOARD MEETING DATES
Meetings are held on Mondays in the DEHS Media Center at 6:00 PM unless otherwise indicated.
Agenda items must be submitted to the Superintendent's Office the Monday before the Board meeting.
October 14, 2019  
November 12, 2019  
   
December 9, 2019 at 6:00 PM with a Tax Informational meeting at 5:30 PM  
January 13, 2020 with an Organizational meeting at 6:00 PM  
 
NEXT REGULAR SCHOOL BOARD MEETING 
Monday, October 14, 2019
 in DEHS Media Center @ 6:00 PM 
The Agenda will be posted Thursday, October 10, 2019.

Click here to view the posted agendas on BoardBook.

SCHOOL BOARD MINI-RETREATS
6:00 PM  in DEHS Media Center on September 23, 2019 November 18, 2019 February 24, 2020 and May 18, 2020
Click here to view the posted agendas on BoardBook.
 
CONDENSED  MEETING MINUTES -- Condensed, unapproved meeting minutes are listed here.  They are subject to corrections and final approval of the School Board.  Underlined words will take you to the associated documents.   After viewing the document, use the back button (rather than the X button) and you will return to the condensed minutes.  Once approved, the full set of meeting minutes can be accessed by choosing the button on the left.                                                      

Condensed Regular School Board Meeting Minutes

September 9, 2019

(These are condensed and draft meeting minutes. A complete set is available in the District Office, located in the high school.)

Chair Ron Pagel called the regular meeting of the Dover-Eyota Board of Education, to order at 6:01 PM in the Dover-Eyota High School Media Center in Eyota, MN.  Other Board members present:  Don Andring, Julie Austinson, James Johnson, Jessica McFarlen, Linda Nelson, and Superintendent Mike Carolan. Absent: None.

 

The Board acted on the following items:

  1. Approved the agenda; (Johnson, McFarlen, unanimous)
  2. Approved the August 12, 2019 Regular Meeting Minutes; and the June 27, 2019 Special Board Meeting Minutes (Andring, Nelson, unanimous)
  3. Approved the Regular District Bills totaling $202,773.40 and the Special District Bills totaling $381,093.39; (Andring, Nelson, unanimous)
  4. Approved the Treasurer’s Report with liquid assets totaling $5,366,623.49 and August electronic transfers; (Nelson, Johnson, unanimous)
  5. Recognitions – Activities Director recognized Tim Mayer for 29 years of coaching in the Dover-Eyota school district; Elementary Principal Dr. Jeanne Svobodny recognized Gwen Ahern on her official retirement after 29+ years of service; Teaching & Learning Director Nick Truxal recognized Rebecca Rudquist, Steven Tauer, and John Pittenger for their help with the 6-12 grade reading gurus.
  6. Reports –
    1. Teaching & Learning Director Nick Truxal provided the MCA results.
    2. Supt. Carolan advised that the Minnesota Department of Education (MDE) had posted the levy information.
  7. New Business
    1. Approve the 2019-2021 Dover-Eyota Public Schools #533 and Dover-Eyota Education Association Master Agreement; (Andring, Johnson, unanimous)
    2. Approve the 2019-2021 Dover-Eyota Public Bus & Van Driver Master Agreement; (Nelson, Austinson, unanimous)
    3. Consent –  
      1. Accept Resignations:  Scott Cork as JV Boys’ Basketball Coach; Tim Mayer as Head Boys’ Basketball Coach; Schindhandowi Konkel as regular van route driver; Kayla Briggs as HS Instructional Assistant
      2. Accept Hires: Building Assessment Coordinator Sarah Klaehn; High School Cooks Helper Jacqueline Dierking; Jr. High Knowledge Bowl Coach Alberto Vera; Assistant Cross Country Coach Chad Nelson; Assistant Football Coach Zach Duerwachter; Bus Driver Rick Trogstad. (Nelson, McFarlan, unanimous)

The meeting was adjourned at 7:33 PM.  (McFarlan, Johnson, unanimous)

Julie Austinson, Clerk

Td


Condensed Regular School Board Meeting Minutes

August 12, 2019

(These are condensed and draft meeting minutes. A complete set is available in the District Office, located in the high school.)

Chair Ron Pagel called the regular meeting of the Dover-Eyota Board of Education, to order at 6:00 PM in the Dover-Eyota High School Media Center in Eyota, MN.  Other Board members present:  Don Andring, Julie Austinson, James Johnson, Jessica McFarlen, Linda Nelson, Matt Wrubel, and Superintendent Mike Carolan. Absent: None.

 

The Board acted on the following items:

  1. Approved the amended agenda; (Johnson, Wrubel, unanimous)
  2. Approved the July 8, 2019 Regular Meeting Minutes; (Andring, Johnson, unanimous)
  3. Approved the Regular District Bills totaling $122,977.25 and the Special District Bills totaling $66,595.30; (Austinson, Wrubel, unanimous)
  4. Approved the Treasurer’s Report with liquid assets totaling $4,966,601.69 and July electronic transfers; (Austinson, Nelson, unanimous)
  5. Recognitions – Elementary Principal Dr. Jeanne Svobodny recognized the custodians for all their hard work this summer to get the buildings cleaned and ready for the new school year.
  6. Reports –
    1. Dover-Eyota Eagles Foundation presented their Outdoor Concession & Bathroom project to the Board.
  7. Old Business -
    1. Approved handbook updates; (Nelson, Johnson, unanimous)
  8. New Business
    1. Approve the Community Resource Officer Contract; (Nelson, Austinson, unanimous)
    2. Approve Board Mini-Retreat Date Change; (McFarlen, Johnson, unanimous)
    3. Consent –  
      1. Accept Resignations: Sarah Klaehn as 7th & 8th grade Academic Triathlon Coach
      2. Accept Hires: 7th & 8th grade Football Coach Christopher Stuart; .5 FTE Assistant Dance Coaches Jill Magnuson & Danielle Hampel; 9th/JV Football Coach LaQuintin Yancey; 8th grade Volleyball Coach Shauna Groski; Family & Consumer Science Instructor Marianne Shira
      3. Donations: $510 for Dover-Eyota Trap Team from Pheasants Forever, Inc. (Austinson, Johnson, unanimous)
    4. Consent –
      1. Accept School Board Member Resignation: Matt Wrubel Vice Chair Dover-Eyota School Board; (Nelson, Austinson, unanimous)
  9. Closed Session
    1. At 7:37 PM a closed session was called to order.
    2. End the closed session at 8:09 PM (Austinson, Nelson, unanimous)

 

The meeting was adjourned at 8:10 PM.  (Nelson, Austinson, unanimous)

Julie Austinson, Clerk

Td


Condensed Regular School Board Meeting Minutes

July 8, 2019

(These are condensed and draft meeting minutes. A complete set is available in the District Office, located in the high school.)

Chair Ron Pagel called the regular meeting of the Dover-Eyota Board of Education, to order at 6:02 PM in the Dover-Eyota High School Media Center in Eyota, MN.  Other Board members present:  Don Andring, Julie Austinson, James Johnson, Jessica McFarlen, Matt Wrubel, and Superintendent Mike Carolan. Absent: Linda Nelson.
The Board acted on the following items:

  1. Approved the amended agenda; (McFarlen, Wrubel, unanimous)
  2. Approved the June 10, 2019 Regular Meeting Minutes; (Austinson, Johnson, unanimous)
  3. Approved the Regular District Bills totaling $91,966.04 and the Special District Bills totaling $109,253.64; (Johnson, Wrubel, unanimous)
  4. Approved the Treasurer’s Report with liquid assets totaling $5,579,595.12 and June electronic transfers; (Wrubel, Johnson, unanimous)
  5. Recognitions – Supt. Carolan recognized: Teaching & Learning Director Nick Truxal, HS/MS Principal Todd Rowekamp, and Elementary Principal Dr. Jeanne Svobodny for their involvement with the Viola Gopher Count Parade. Dover-Eyota was represented well, with Supt. Carolan driving the van and the others handing out pencils to the viewers.
  6. Reports –
    1. Supt. Carolan gave an update on the new bus garage
    2. First Reading of the Handbooks
  7. Old Business -
    1. Review the Minnesota State High School League Video
    2. Approve the Policies Requiring Annual Review; (Austinson, McFarlen, unanimous)
    3. Award the 2019-2020 Dairy Product, Fuel Products, Snow Removal, and the Elementary Parking Lot Sealing Bids.
    4. Designation of Identified Official with Authority for MDE External User Access Re-certification System; (Austinson, McFarlen, unanimous)
  8. New Business
    1. Approve the Updated 10-Year Long-Term Facility Maintenance Plan; (Wrubel, Austinson, unanimous)
    2. Consent –  
      1. Accept Resignations: Melissa Wait Assistant Dance Coach
      2. Accept Hires: Barb Kingsley Summer Library Supervisor, Pamela Siegenthaler Instructional Assistant.
      3. Donations: $2,000 from Dollar General Summer Reading Grant (Andring, Johnson, unanimous)

The meeting was adjourned at 8:02 PM.  (Austinson, Johnson, unanimous)
Julie Austinson, Clerk
Td


Condensed Regular School Board Meeting Minutes

June 10, 2019

(These are condensed and draft meeting minutes. A complete set is available in the District Office, located in the high school.)

Chair Ron Pagel called the regular meeting of the Dover-Eyota Board of Education, to order at 6:02 PM in the Dover-Eyota High School Media Center in Eyota, MN.  Other Board members present:  Don Andring, Julie Austinson, James Johnson, Jessica McFarlen, Linda Nelson, Matt Wrubel, and Superintendent Mike Carolan. Absent: None.
The Board acted on the following items:

  1. Approved the amended agenda; (Austinson, Wrubel, unanimous)
  2. Approved the May 13, 2019 Regular Meeting Minutes and the May 20, 2019 Mini-Retreat Meeting Minutes; (Andring, Wrubel, unanimous)
  3. Approved the Regular District Bills totaling $94,346.79 and the Special District Bills totaling $90,624.70; (Wrubel, Johnson, unanimous)
  4. Approved the Treasurer’s Report with liquid assets totaling $5,399,146.53 and May electronic transfers; (Wrubel, Johnson, unanimous)
  5. Recognitions – The School Board noted the employees honored at the Employee Recognition Breakfast on Wednesday, June 5. Supt. Carolan recognized the School Board Negotiation Team and the DEEA Negotiation Team for the great negotiations and hard work from both sides. Athletic Director John Ostrowski recognized Joe Callahan and Brady Glynn for qualifying and competing in the State Track Meet.
  6. Reports –
    1. Supt. Carolan gave an update on the proposed new bus garage
  7. Old Business -
    1. Approved the Revised 2018-2019 Revenue & Expenditure Budget; (Nelson, Wrubel, unanimous)
    2. Approved the Draft 2019-2020 Preliminary Revenue & Expenditure Budget; (Johnson, McFarlen, unanimous)
    3. Approved the Spanish Club’s trip to Spain July 2019; (Wrubel, Johnson, unanimous)
  8. New Business
    1. Authorized User Access to MDE Secure Website; (Andring, Wrubel, unanimous)
    2. Approved the Auditing Contract with CliftonLarsonAllen; (Wrubel, Austinson, unanimous)
    3. Set Future Mini-Retreat Dates; (McFarlen, Austinson, unanimous)
    4. Let Bids for Dairy, Fuel, Snow Removal for 2019-20 school Year and Sealing bid for Elementary parking lot; (Andring, Wrubel, unanimous)
    5. First Reading of Policies Requiring Annual Review
    6. Approved 2019-2020 Resolution for Membership in the Minnesota State High School League; (Andring, Austinson, unanimous)
    7. Consent –  
      1. Accept Resignations: Sarah Johnson Family and Consumer Science Instructor; Amanda Mecum Special Education Instructor; Rob Mason 9th grade Boys Basketball Coach; Brian Hasleiet Assistant Cross Country Coach
      2. Accept Hires: Custodian Brandon Nicklay; Early Childhood Transition Teacher Nicole Einsman; 1st Grade Teacher Christin Rislow; 2nd Grade Teacher Kristin Loney; Agriculture Instructor and FFA Advisor Angela Nassif; JH Girls Soccer Coach Aaron Johnson; Special Education Instructor Shauna Groski
      3. Donations: $75 from Eyota American Legion for School Patrol Party; $100 from Eyota American Legion Auxiliary for School Patrol Party; $480 from PATT for 3rd grade Field Trip; $500 from PATT for 5th grade Field Trip; $20 Anonymous for Track and Field; $2,000 from Bradley and Myra Wick for Baseball (Austinson, Wrubel, unanimous)

The meeting was adjourned at 7:10 PM.  (Wrubel, McFarlen, unanimous)
Julie Austinson, Clerk
Td


Condensed Regular School Board Meeting Minutes

May 13, 2019
(These are condensed and draft meeting minutes. A complete set is available in the District Office, located in the high school.)

Chair Ron Pagel called the regular meeting of the Dover-Eyota Board of Education, to order at 6:02 PM in the Dover-Eyota High School Media Center in Eyota, MN.  Other Board members present:  Don Andring, Julie Austinson, James Johnson, Jessica McFarlen, Linda Nelson, Matt Wrubel, Student Board Member Lexi Schaefer and Superintendent Mike Carolan. Absent: None.

 

The Board acted on the following items:

  1. Approved the amended agenda; (Austinson, Johnson, unanimous)
  2. Approved the April 8, 2019 Regular Meeting Minutes and; (McFarlen, Johnson, unanimous)
  3. Approved the Regular District Bills totaling $440,917.77 and the Special District Bills totaling $76,961.00; (Wrubel, Nelson, unanimous)
  4. Approved the Treasurer’s Report with liquid assets totaling $5,003,960.99 and April electronic transfers; (Wrubel, Austinson, unanimous)
  5. Recognitions – School Board Member Lexi Schaefer for her service, Talan Rabe and Cooper Kellen as “No Bully Student Upstanders”, the Keller-Schaefer family for the food provided, and Post Prom Committee for their hard work and dedication to making prom night a safe night.
  6. Reports –
    1. Supt. Carolan gave an update on the proposed new bus garage
    2. First Reading of the Revised 2018-2019 Revenue & Expenditure Budget
    3. First Reading of the Draft 2019-2020 Preliminary Revenue & Expenditure Budget
  7. Old Business -
    1. Approved the contract with IEA for Environmental Health & Safety Management Services; (Andring, Wrubel, unanimous)
    2. Approved High School Marching Band Trip;  (Austinson, McFarlen, unanimous)
  8. New Business
    1. Granted Diplomas to the Class of 2019; (Andring, Johnson, unanimous)
    2. Consent –  
      1. Accept Retirements: Gwen Ahern 29 years and Maryrose Keller 30 years; (Austinson, Wrubel, unanimous)
      2. Accept Resignations: James Berg 9th grade & JV Football Coach, Stephanie Porter Agriculture Instructor and FFA Advisor
      3. Accept Leave of Absence: Vicky Humble 2019-2020 school year
      4. Accept Hires: SACC Program Aides Lexy Williams, MaKenzie Mentlick; Varsity Volleyball Coach Sam Hanley; Summer School Instructors Chelsey Johnson, Nicole Wolf, Christine Kobs, Amanda Kruger; Summer School Instructional Assistants Ann Frericks, Jordan Jensen, Katie Kahn, Kelli Redig, Shauna Young
      5. Donations: $251.50 from PATT for Elementary Math Wizards t-shirts; $100 from Darcy and Jennifer Higgins for Senior Trip. (Andring, Wrubel, unanimous)

The meeting was adjourned at 7:52 PM.  (Wrubel, McFarlen, unanimous)

Julie Austinson, Clerk

Td


Condensed Regular School Board Meeting Minutes

April 8, 2019

(These are condensed and draft meeting minutes. A complete set is available in the District Office, located in the high school.)

Chair Ron Pagel called the regular meeting of the Dover-Eyota Board of Education, to order at 6:11 PM in the Dover-Eyota High School Media Center in Eyota, MN.  Other Board members present:  Don Andring, Julie Austinson, James Johnson, Jessica McFarlen, Linda Nelson, Matt Wrubel, and Superintendent Mike Carolan. Absent: Student Board Member Lexi Schaefer.

 

The Board acted on the following items:

  1. Approved the amended agenda; (Wrubel, Johnson, unanimous)
  2. Approved the March 11, 2019 Regular Meeting Minutes and March 25, 2019 Board Mini-Retreat Minutes; (Wrubel, Johnson, unanimous)
  3. Approved the Regular District Bills totaling $279,408.16 and the Special District Bills totaling $77,409.43; (Wrubel, McFarlen, unanimous)
  4. Approved the Treasurer’s Report with liquid assets totaling $4,856,008.47 and March electronic transfers; (Wrubel, Austinson, unanimous)
  5. Recognitions – Academic Triathlon Team placed 2nd at state competition.
  6. Reports – Supt. Carolan gave an update on the proposed new bus garage;
  7. Old Business -
    1. Approved the construction manager agreement with W.A. Kreofsky for a new bus garage; (Andring, Wrubel, unanimous)
    2. Approved the 2019-2020 Board Assumptions;  (Wrubel, McFarlen, unanimous)
  8. New Business
    1. Granted tentative approval of the high school marching band trip to Black Hills, SD and Color Springs, CO June 23-29; (Andring, Wrubel, unanimous)
    2. Approved the Amended 2019-2020 Calendar (listing) - last senior day moved to May 28, 2020 and graduation to May 31, 2020;  (Johnson, McFarlen, unanimous)
    3. Approved the reduction resolution;  (Wrubel, Austinson, unanimous roll call)
    4. Consent –  Accept Resignations: Ryan Ohl as Bus Route Driver, Carleton Braem as Custodian, and Mary Mathis as Cook’s Helper;  Hired: Zach Charette as 9th/JV Football Coach, Gretchen Pluim as Long-Term Substitute Learning Readiness Instructor; Stephanie Holliday as Long-Term Substitute Special Education Preschool Instructor, and Ted Halbakken as Bus Route Driver; Donations: $500 from Hiawatha Sno-Seekers for Trap Team, $100 from an anonymous donor for Magic Club, and $750 from Eyota Days for theatre lighting. (Nelson, Wrubel, unanimous)

The meeting was adjourned at 7:20 PM.  (Wrubel, McFarlen, unanimous)

Julie Austinson, Clerk

Cb



Condensed Regular School Board Meeting Minutes

March 11, 2019

(These are condensed and draft meeting minutes. A complete set is available in the District Office, located in the high school.)

Chair Ron Pagel called the regular meeting of the Dover-Eyota Board of Education, to order at 6:01 PM in the Dover-Eyota High School Media Center in Eyota, MN.  Other Board members present:  Don Andring, Julie Austinson, Linda Nelson and Superintendent Mike Carolan. Absent: Jessica McFarlen, James Johnson, Matt Wrubel and Student Board Member Lexi Schaefer.

 

The Board acted on the following items:

  1. Approved the Amended Agenda; (Andring, Nelson, unanimous)
  2. Approved the February 19, 2019 Regular Board Meeting Minutes; (Nelson, Austinson, unanimous)
  3. Approved the Regular District Bills $55,668.21 and Special District Bills $96,219.36; (Austinson, Nelson, unanimous)
  4. Approved the Treasurer’s Report with liquid assets totaling $4,462,434.41 and February electronic transfers; (Nelson, Austinson, unanimous)
  5. Recognitions
    1. Mrs. Stacy Mayer, years of service as Dover-Eyota Volleyball Coach
    2. Mr. Doug Zars, Ms. Amanda Kruger, and Ms. Chelsea Stadsvold for presenting at faculty meetings and Tami Rhea for upcoming presentation.
    3. Everyone who helped make MCA testing possible.
    4. Ryan McRae and Stephanie Holliday for the first High School/Middle School College and Career Fair being a huge success.
    5. The three Dover-Eyota wrestlers who competed in the State tournament, Mike Nelson, Marcus Otomo, and Taylor DeFrang.
  6. Old Business-
    1. Final Approval of the 2019-2020 SACC Handbook; (Andring, Austinson, unanimous)
  7. New Business
    1. Approve the Senior Boat Cruise; (Andring, Nelson, unanimous)
    2. Consent –     Accept Resignations: Christina Block as JV Soccer Coach; Stacy Mayer as Head Volleyball Coach; David Otomo as Assistant Wrestling Coach; Chad Nelson as Head Wrestling Coach;  Hired: Isaac Vesel as Assistant Football Coach; Tricia Hughes as Preschool Paraprofessional; Mattie Ostrowski as JH Softball Coach; Joachim Marjon as Assistant Track Coach; Laquintin Yancey as Assistant Track Coach; Schindhandowi Konkel as Van Route Driver; Brian Lehnertz as Head Wrestling Coach, Aaron Gust as Assistant Wrestling Coach; Stephanie Holliday as Business Instructor; Tim Chappell as Spring Play Director; Donations: $500 from DOVER FIRE RELIEF ASSOCIATION. $100 from EYOTA AMERICAN LEGION for D-E Trap Team; $607.12 from PEOPLE’S ENERGY COOPERATIVE for Operation Round Up; (Andring, Nelson, unanimous)

The meeting was adjourned at 7:11 PM (Austinson, Andring, unanimous)

Julie Austinson, Clerk

Td